This toolkit brings together Libby Fischer’s complete approach to designing meetings that surface real issues, shift the thinking to your team, and build culture along the way. Whether you’re fixing a 1:1 that’s become a status update or transforming a team meeting that’s lost its purpose, these resources give you the structure to make it work.
From the Helia Library — based on the article Good Meetings Are Actually Possible, from our Coffee Chat with Libby Fischer.
What’s Inside
01 — Libby’s 1:1 Agenda Template
A simple, shared agenda structure for 1:1 meetings: Something Good, What’s Keeping You Up at Night, Strategic Items, Tactical Items, Next Steps. Use this as your standing template for every 1:1 — it’s designed to uncover the issues worth talking about before they become fires.
02 — Libby’s Team Meeting Agenda Template
A team-meeting version of the same structure, built around a Company Scorecard that gives your whole team a reason to show up. Use this to replace status-update meetings with something that actually moves the work forward.
03 — Team Meeting Scorecard
A scorecard template for tracking one to three leading indicators per department — data points that show how things are going early, before small problems become big ones. Use this alongside the team meeting agenda to surface patterns and solve issues while they’re still manageable.
04 — Light-Hearted Meeting Openers
A running list of Would You Rathers, Something Good prompts, icebreakers, and quick physical resets. Use these at the top of any meeting to set a tone that everyone’s voice matters — and to remind your team they’re doing this work together.
When Resources and Templates Aren’t Enough
These tools will help you design better meetings and shift the dynamics in the room. What they can’t do is help you diagnose why the same issues keep showing up meeting after meeting, navigate the politics of a team where trust is already fractured, or build a full operating cadence for your organization. If you’ve tried fixing your meetings and the dynamics aren’t changing — or if you’re stepping into a new leadership role and want to set the right norms from the start — that’s usually where a thought partner makes a real difference.
If You Want Help With Your Meetings and Team Operations
Libby Fischer is Helia’s COO and works with leaders and teams who want to build organizations that actually function well — not just in theory, but week to week.
She’s a good fit if:
- You’re a founder or CEO who’s realized your meeting culture is costing you more than you thought
- You want to build a leadership team that solves problems together instead of waiting for you to solve them
- You’re ready to think about a full operating cadence — weekly, monthly, quarterly — not just fix one meeting
- You want someone who’s actually done this as a CEO, not just coached others through it
Connect with Libby!
About Libby
Libby Fischer led Whetstone, an EdTech company, through its acquisition by SchoolMint — and somewhere along the way, turned meetings into something her team actually looked forward to. She’s a former teacher and CEO, a current writer and Fractional COO, and someone who brings humor, clarity, and genuine care to every room she’s in. She’s also the kind of person who once got divebombed by a crow on her morning walk and turned it into a team-building ritual. That’s Libby.
Work with Libby
